Privacy Policy

Introduction

OEASE Solutions Inc. ("we," "us," or "our") operates the OEASE Organization Management System (OMS) and OCMTY community platform. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you access or use our services. We are committed to protecting your privacy and complying with applicable data protection laws, including the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA).

Information We Collect

Information You Provide

• Account and Profile Data: Name, email address, organization name, role titles, profile pictures, and other information you submit when creating or managing your account.
• Membership & Finance Data: Member details (e.g., names, contact information), payment information, transaction records, and uploaded receipts or invoices.
• Event Details: Event names, descriptions, dates, attendee lists, and related marketing content when you use our Event Management module.

Information Collected Automatically

• Usage Data: Feature usage metrics, crash reports, and performance analytics.
• Device & Connection Data: IP address, browser type, operating system, and device identifiers.
• Cookies & Tracking Technologies: We employ cookies and similar technologies to remember your preferences, authenticate sessions, and analyze site usage.

How We Use Your Information

• Service Delivery: To provide, maintain, and improve our platforms.
• Personalization: To tailor content and notifications based on your organization's usage patterns.
• Communication: To send transactional emails and, where permitted, marketing communications.
• Analytics & Product Development: To analyze trends and develop new features.
• Legal Compliance: To comply with applicable laws and protect our users.

Information Sharing & Disclosure

• Service Providers: We share information with trusted third-party providers who perform services on our behalf (payment processors, hosting providers, analytics platforms).
• Business Transfers: In the event of a merger or acquisition, user information may be transferred as part of the transaction.
• Legal Requirements: We may disclose information to comply with legal obligations or protect our rights.

Data Security

We implement administrative, technical, and physical safeguards to protect your data against unauthorized access, disclosure, alteration, and destruction. Our multi-tenant architecture ensures each organization's data is isolated, enhancing data security and ownership.

Data Retention

We retain your personal information only as long as necessary to fulfill the purposes outlined in this Privacy Policy, comply with legal obligations, resolve disputes, and enforce our agreements. Afterward, data is securely deleted or anonymized.

Your Rights & Choices

Depending on your jurisdiction, you may have the right to:

• Access or Portability: Request a copy of your personal data in a structured, machine-readable format.
• Correction: Update or rectify inaccurate or incomplete data.
• Deletion: Request erasure of your personal data, subject to certain exceptions.
• Restriction or Objection: Limit or object to processing under certain circumstances.
• Cookie Preferences: Manage or withdraw consent for cookies through your browser settings.

To exercise these rights, please reach out to us through our Discord community or contact channels.

International Data Transfers

Your information may be processed or stored outside your country of residence. Where required by law, we ensure appropriate safeguards (e.g., standard contractual clauses) are in place to protect your data.

Children's Privacy

Our services are not directed to children under 16, and we do not knowingly collect personal information from minors. If you believe we have collected such information, please contact us to request deletion.

Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in our practices or legal requirements. We will post the revised version with a new "Last Updated" date and, where appropriate, notify you via in-product notification.

Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy, please reach out through our Discord community or by mail: